Chapter 64 — Business Communication: Emails, Reports, and Proposals | Unnati Classes
Chapter 64

Business Communication: Emails, Reports, and Proposals

64.1 Introduction

Business communication is the way professionals share information clearly and formally. Emails, reports, and proposals are the most common forms of business communication.

This chapter helps students learn professional English for office communication, internships, and business settings.

64.2 Extra Tips for Effective Business Communication

  • Keep your message clear and polite
  • Use proper subject lines in emails
  • Organize reports with headings
  • Write proposals with clear purpose and benefits
  • Always check grammar and tone

64.3 50 Useful Business Communication Sentences

  1. 1. I am writing to inform you.
  2. 2. Please find the details below.
  3. 3. Thank you for your email.
  4. 4. I hope this message finds you well.
  5. 5. I am writing regarding the project.
  6. 6. Please find the attached report.
  7. 7. This report summarizes the findings.
  8. 8. The purpose of this report is clear.
  9. 9. The data shows positive results.
  10. 10. Based on the analysis, we recommend this.
  11. 11. This proposal outlines our plan.
  12. 12. The objective of this proposal is stated.
  13. 13. This proposal will benefit the organization.
  14. 14. We request your approval.
  15. 15. The timeline is mentioned below.
  16. 16. Please review the attached document.
  17. 17. Let us know if you need clarification.
  18. 18. We appreciate your feedback.
  19. 19. This email is for your reference.
  20. 20. Kindly acknowledge receipt.
  21. 21. The report is divided into sections.
  22. 22. The introduction explains the background.
  23. 23. The conclusion summarizes the report.
  24. 24. This proposal includes cost details.
  25. 25. We believe this proposal is feasible.
  26. 26. Thank you for your time and consideration.
  27. 27. We look forward to your response.
  28. 28. Please feel free to contact us.
  29. 29. This email is confidential.
  30. 30. We appreciate your cooperation.
  31. 31. The meeting details are shared below.
  32. 32. The report was prepared carefully.
  33. 33. This proposal aims to improve efficiency.
  34. 34. The information provided is accurate.
  35. 35. Please follow the instructions.
  36. 36. This document is for internal use.
  37. 37. We have attached the required files.
  38. 38. The proposal meets the requirements.
  39. 39. Kindly review and approve.
  40. 40. We await your confirmation.
  41. 41. This report was submitted on time.
  42. 42. The proposal explains the benefits clearly.
  43. 43. Please see the summary below.
  44. 44. Thank you for your continued support.
  45. 45. We value your association.
  46. 46. This email serves as a reminder.
  47. 47. The report highlights key issues.
  48. 48. The proposal focuses on solutions.
  49. 49. Please let us know your decision.
  50. 50. We appreciate your prompt response.

64.4 Exercise — Practice

Section 1 — Fill in the Blanks

  1. I am writing to ______ you.
  2. Please find the ______ report attached.
  1. inform
  2. attached

Section 2 — True or False

  1. Business emails should be clear and polite. (True / False)
  2. Reports do not need structure. (True / False)
  1. True
  2. False

Section 3 — Choose the Professional Sentence

  1. (Send this now / Please review the attached document)
  2. (I want approval / We request your approval)
  1. Please review the attached document
  2. We request your approval

Section 4 — Short Answer

  1. Write one professional email sentence.

I am writing to inform you about the updated schedule.

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